Rather than having a single central office, they can now opt for multiple and flexible locations in and outside the business city center.

The flexibility of the workforce

The trend towards more flexible premises was growing even before the events of 2020. Real estate investment giant CBRE further identified that the flexible office market worldwide was growing at a rate of around 13% per year. , and that the market had even tripled in size since 2006. At the same time, JLL, another big name in real estate services, predicts that up to 30% of companies’ real estate portfolios will be flexible workspaces by 2030.

Indeed, a study by Deloitte in 2018 found that flexibility (in terms of hours and place of work) was the third most important factor for young workers. Half of 25-year-olds and 44% of Gen Z describe it as “very important” when choosing whether or not to work for a company.

Choosing a flexible office space, especially for collaboration, could also help communities and regions recover faster, by converting commercial spaces or house renting space to co-working spaces, it can mean new options with more prices advantages for customers and new players in the real estate sector.

An obvious financial incentive
The estimated annual cost of a conventional office space is £ 14,000 (approximately EUR 15,400) per office, based on the average cost of a standard lease, for 50 offices over a five-year period, in New York City , London, Tokyo, Sydney, Hong Kong and Paris. In Auckland, New Zealand, this average annual cost is 12,600 NDZ (approximately 7,200 EUR).

When small businesses get back on their feet, they may be looking for more flexible premises, offering shorter leases and more options to expand or reduce the space needed.

For over 30 years, IWG has been revolutionizing flexible workspaces, empowering organizations around the world to take a new approach to the traditional work routine. Many companies are seizing this opportunity to create a competitive advantage: notably by reducing costs, stimulating productivity and attracting and / or retaining the best talent.

You too can explore the full list of IWG New Zealand solutions now and empower your business. As readers of Petit Journal Auckland, benefit from a 10% reduction on the fees applicable to the first six months of a new contract for all Regus, Spaces or Biz Dojo products.

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Adapting the workplace to measures against Coronavirus
Health security guarantees this return to work, it will be necessary to ensure the supply of soap, hydro-alcoholic gel and cleaning products. Housekeeping follows government measures: a single-use gown, gloves and more frequent cleaning.

Maintaining distance measures of at least one meter requires reorganizing work spaces, moving away from workstations and rearranging common places, such as the company canteen.

The usual security measures will continue to apply and vigilance will be maintained. Beware of falls, contact with dangerous chemical agents or the improper handling of heavy equipment. Employees recently hired or replaced could be victims. The precautions specific to each sector must be implemented.

Review processes for more security
It will be a matter of combing all operational modes, identifying, evaluating and securing risky processes. The government recommends minimizing meetings, to be replaced by video-calls. Specific instructions by team will be communicated by the managers.

If possible, the company can opt for team rotations or maintain partial teleworking, to minimize the risk of contact and overcrowding. When shifting teams, it is best to allow a lag time for cleaning and avoid grouping. All trips not essential to the activity are to be prohibited. Finally, updating computer systems for the partial or total continuation of teleworking is a good idea.

Other practical advice for companies

Make sure that any sick employee does not come to work.
Disinfect daily places and surfaces very frequented.
Soak your employees’ shoes in disinfectant as soon as they enter the office.

Maintain social distance as much as possible.
Avoid “handshakes” during meetings and hugs to say hello.

Encourage employees to wear masks and gloves.
Put in the necessary facilities to encourage regular hand washing among your employees.

Make sure your employees don’t use the same cups, tissues and hand dryers.

Make a list to reduce the number of people at meetings or in the dining room.

Avoid gatherings if it is difficult to maintain social distancing.

Give priority to working from home in order to reduce the number of employees in the workplace.

Organize a meeting between your employees and your company’s Health & Safety manager. So that he can explain the safety rules at the workplace and the importance of maintaining the same sanitary discipline at home.

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